A free, no-fuss tool built to take the guesswork out of feeding a crowd.
Party Food Planner gives you instant estimates for food, drinks, ice, desserts, supplies, and bread rolls — tailored to your event type, guest count, party length, and appetite level. No signup, no ads in the way, no upsells.
Whether you're hosting a backyard BBQ for 20 or a wedding reception for 200, the calculator gives you a realistic shopping list you can copy and take to the store.
Our estimates are based on real catering industry standards — the same guidelines used by professional caterers and deli managers to plan for crowds. Side dishes are calculated at ¼ lb per person per dish, protein at 6–8 oz per adult, and drinks at roughly 2.5 servings per person for a standard 3-hour event.
These are planning estimates, not guarantees. Every crowd is different — big eaters, lots of kids, or a very long party will shift the numbers. Use the appetite and leftovers settings to adjust for your group.
Pick your event type, set your guest count with the slider or quick-pick buttons, choose your party length and food style, and hit Calculate. The results appear instantly. Use the Copy Shopping List button to grab a clean checklist for your phone or share with a co-host.
We'd love to hear from you. If you notice a number that seems off, an event type we're missing, or anything else, reach out at hello@partyfoodplanner.co.